Spaces

Types of Gatherings

Meeting

Short, informal gatherings that are for club members only are considered meetings. Meetings are scheduled in 30-minute time slots (unless a longer slot is requested) and require no room setup. To reserve a room for a club meeting, please stop by the Circulation Desk, fill out the form below, or contact Mrs. Dumbreski at kdumbreski@lawrenceville.org.

Event

Events are larger-scale programs that are generally open to the broader student community and require additional setup and help from the library. Please contact Library Coordinator Mrs. Young at myoung@lawrenceville.org for help in planning your event.

Room SetUp and CleanUp

Before making a room reservation, visit the room that you would like to reserve. Do the chairs and tables need to be arranged in a certain way? Do you require additional tables/chairs beyond what is provided in the room? Does the space provide the opportunity to serve food or drinks? Are there A/V options available to suit your needs?

If room alterations are made, please remember that all furniture must be put back in its original place, all event materials, food, and trash must be removed before you leave the library. When your gathering concludes, please notify the librarian on duty that the room is no longer in use prior to exiting the building.

AV Equipment

Heely Archives Reading Room is equipped with four, built-in, flat-screen monitors connected to a PC to display media. The Electronic Classroom has a mounted projector and screen and a DVD player with sound system (you must bring your own laptops, if needed). The library has multimedia projectors, screens, DVD players, and a PA system available for use.

For AV related questions, please contact Tech Services Librarian Mr. Geary at dgeary@lawrenceville.org.

If you are planning to use AV equipment, we advise that you come in and test it between 8am and 4pm on the day of your event. We cannot guarantee that technical support will be available in the evening and cannot take responsibility if for some reason the equipment does not work.

Showing Movies

Movies, whether they are documentaries or feature film, are covered by copyright law and specifically require Public Performance Rights in order to be shown to an audience outside of a classroom or in the privacy of a home. The Library purchases a film license from Movie Licensing USA that covers most major studios, but not all. See https://www.swank.com/k-12-schools/ for information about the movies covered and about the performance rights.

If you have any questions about showing a film for a club night or other event outside of classroom teaching, please contact Library Director Mrs. Clancy at pclancy@lawrenceville.org. We are happy to help you obtain or verify the public performance rights. Even if you own the movie, it does not give you the rights to show it in a public setting outside of your home. YouTube versions are probably illegal copies and Netflix is for personal home use as well.

Food and Drinks

Snacks and bottles with caps are allowed in all rooms of the library EXCEPT on the Lower Level. Other foods or drinks within reason can be eaten in McGraw Reading Room.

If you would like to serve food or drinks at your gathering, please speak with Mrs. Clancy or another librarian. Tables that have food/drink on them MUST be covered with a tablecloth (borrowed from the circulation desk). Please do not rest drinks on any wooden surfaces unless they are covered. The library adheres to a strict carry in/carry out policy - meaning, if you bring something into the building, make sure you take it with you! We have a large garbage can in the entranceway, as well as a receptacle outside on the entrance closest to the Bath House. If you have leftovers or pizza boxes, please bag them up and remove them from the building (bags are available at the Circulation Desk).

Space Reservation

Information About Reserving Spaces

Types of Gatherings

Meeting

Event

Room SetUp and CleanUp

AV Equipment

Showing Movies

Food and Drinks

Submit a Request to Reserve a Space in the Library (Students Only)

Your Information

Event Information

Event Details

Available Spaces